Top AI tools for Administrative Assistant

ExpensePath is an intuitive expense reporting platform that streamlines the expensing process for employees and finance teams through web and mobile applications, credit card integrations, and accounting system connections.

• Contact for Pricing

PDF Editify offers a user-friendly platform for fast and easy PDF editing, allowing users to fill, edit, sign, redact, OCR, and create PDF forms with a focus on simplicity and security.

• Freemium

Resume.io is an AI-powered resume builder that helps job seekers create professional, ATS-friendly resumes and cover letters in minutes. Increase your chances of getting hired with tested templates and pre-written content.

• Freemium
• From 25$

Predimail is an AI-powered email management platform that automates email classification and response generation to save teams time and improve productivity. It offers intelligent automation for Gmail and Outlook with scalable pricing plans.

• Freemium
• From 19$

PaperSpace is an AI-powered document management platform that enables users to scan, organize, search, and chat with their documents, while providing automatic calendar reminders and secure collaboration features.

• Free Trial
• From 7$

Advanced PDF Manager is a comprehensive Windows tool designed for efficiently merging, splitting, converting, and protecting PDF files, streamlining PDF organization and workflow.

• Paid

Kotis Swag Platform streamlines the creation, management, warehousing, and distribution of custom branded merchandise for organizations, helping companies manage swag programs globally.

• Other

Extracta.ai is an automated document data extraction platform that uses AI to extract specific information from various document types, including invoices, resumes, contracts, and receipts, without requiring any training or complex setup.

• Freemium

Vitamin AI offers user-friendly AI tools to streamline business tasks, centralizing company information and accelerating communication. Enhance productivity and customer satisfaction with AI-powered solutions.

• Free Trial

Ursule is an AI-powered intelligent assistant that helps create content for blogs, articles, websites, and social media in 37 languages, featuring advanced text generation, translation, and image creation capabilities.

• Freemium
• From 30$

Dictation.io is a web-based speech recognition tool that accurately transcribes voice to text in real-time, supporting multiple languages and voice commands within Google Chrome.

• Free

Avenue is an AI-powered booking platform for mechanics that automates appointment scheduling, reminders, and reviews to increase bookings and reduce administrative tasks.

• Paid
• From 199$

Automaited automates document-centric business processes by capturing, validating, and integrating document data directly into your workflows, reducing errors and boosting efficiency.

• Contact for Pricing

Xodo is an all-in-one document solution offering powerful tools to manage, edit, convert, and sign PDFs, Office files, and images across web, desktop, and mobile platforms.

• Paid
• From 10$

Giftrr is an AI-powered gift recommendation platform that helps users find perfect presents by analyzing recipient details and occasions to generate personalized gift suggestions.

• Free

NewOCR.com is a free online OCR tool that converts scanned documents and images—including JPEG, PNG, GIF, TIFF, PDF, and DjVu—into editable text with no registration required and unlimited file uploads.

• Free

doublezero provides AI agents that autonomously handle repetitive tasks for knowledge workers, integrating with existing apps and allowing real-time monitoring and human oversight.

• Contact for Pricing

UseDesktop is an AI-powered computer-use agent that automates your daily desktop tasks using plain English, requiring no coding expertise. This intuitive tool streamlines routine operations such as data extraction, report generation, scheduling, and repetitive workflows.

• Other

EmailXpenC streamlines and automates expense reporting by integrating Excel and email directly with SAP Concur, offering fast, global, and offline-compatible solutions for importing expenses and receipts.

• Paid
• From 6$

Symphony offers a brand-new workspace, OS1, where AI can interact directly with your operating system to complete tasks. This cloud-based OS allows for remote control and collaboration, saving you time and energy.

• Paid
• From 15$

An AI-powered online tool that helps users create and verify compliant passport, visa, and ID photos from the comfort of their home, with automatic sizing and compliance checks.

• Free

Passport-Photos.ai is a digital service that allows users to create regulation-compliant passport photos from home using their smartphone camera. The service automatically processes photos to meet Department of Transportation requirements with a 100% approval guarantee.

• Paid

MailSense is an AI-powered Telegram bot that helps users manage their inbox by filtering emails, creating summaries, and generating smart replies, all accessible through Telegram.

• Free Trial

AI Haggler is an AI-powered phone agent that makes calls on your behalf to gather information, book appointments, and negotiate prices with businesses and hotels in 25 different languages.

• Usage Based
• From 5$

Nowadays is an AI-powered corporate event planning platform that simplifies event organization by acting as an in-house planner, offering venue searches, and handling negotiations globally.

• Freemium

Breezemail is an AI-powered email management tool that automatically categorizes emails, keeping important messages in your inbox while organizing others into smart categories using ChatGPT technology.

• Free Trial
• From 12$

PDF To Excel Converter is a dedicated Windows application that seamlessly converts PDF documents to Excel XLS, XLSX, XML, and CSV formats, supporting batch processing and advanced editing capabilities.

• Pay Once

IsThisPhishy uses AI-driven analysis to help users quickly detect phishing attempts by simply forwarding suspicious emails. Receive a detailed report in under two minutes and protect your confidential information from scams.

• Free

Vimcal is an AI-powered calendar application that combines lightning-fast performance with intelligent scheduling features, designed specifically for busy professionals and their teams.

• Freemium
• From 13$

Useful Formulas accelerates your workflow by providing ready-to-use spreadsheet formulas for both Excel and Google Sheets, enabling fast automation of repetitive tasks.

• Free Trial
• From 19$

WebFill is an AI-powered browser extension that automates form filling, survey completion, data entry, and email management. It features advanced screen capture capabilities and chatbot assistance for seamless task automation.

• Freemium
• From 8$

AmTrav is an all-in-one business travel management platform that simplifies booking, management, and support with 24/7 expert assistance and cost-saving features.

• Other

HRSS360 offers a comprehensive SaaS-based HRMS platform that automates and integrates core human resource processes, enabling effortless administration, timekeeping, payroll, and employee management for organizations of all sizes.

• Freemium
• From 1$

Xtracta provides AI-powered data extraction software and OCR solutions for automated document processing, using machine learning to extract information from invoices, receipts, contracts, and other documents without manual template setup.

• Contact for Pricing

AssortMail is an AI-powered Outlook integration that automatically categorizes and sorts incoming emails in real-time, helping users maintain a clean and organized inbox with custom folder categorization.

• Freemium
• From 10$

Self Attested Photo Maker enables users to upload, sign, and download digitally attested photos within seconds. It offers a range of image editing features including adding name, date, resizing, compressing, and cropping images for official forms and identity requirements.

• Free

UPDF is an AI-powered PDF editor available across multiple platforms (Windows, Mac, iOS, Android). It offers a comprehensive suite of PDF tools and AI features.

• Freemium

Keep It Shot is a Mac application that uses AI to automatically generate descriptive names for files while creating a private, offline search index for quick keyword-based file location.

• Freemium
• From 8$

DocFlip provides a free and premium online document converter for seamless PDF to Word and Word to PDF conversions with unmatched formatting preservation, batch processing, and lifetime access.

• Pay Once

Sophiie AI is an advanced virtual receptionist service that handles business calls with human-like interaction, offering features like instant answering, call scheduling, and comprehensive call management solutions.

• Contact for Pricing

dMACQ offers an advanced AI software suite designed to streamline document management, data collection, and workflow automation for businesses, enhancing productivity and operational control.

• Contact for Pricing

Typedesk is a cross-platform text expander tool that enables users to create, customize, and share templates across all applications and websites, featuring AI integration and powerful variables for efficient communication.

• Freemium

Kiwi for Gmail is a desktop application that elevates Gmail and Google Workspace into a robust, standalone productivity suite, offering enhanced security, seamless account management, and smart AI-powered inbox filtering.

• Free Trial

Image to Excel is an OCR tool that utilizes AI to convert text and table data from JPG and PNG images into editable Excel files online, with high precision.

• Free

Professionally is an AI-powered email writing assistant that helps users craft contextually appropriate emails by adjusting tone and style with various presets including formal, casual, empathetic, apologetic, confident, persuasive, and humorous.

• Paid

AI Work Suite offers a collection of AI-powered tools, including WorkGPT, AI GPT Translator, EmailAI, SpeechAI, and AI GPT for Forms, designed to enhance productivity across various work tasks by leveraging advanced AI models like ChatGPT, GPT-4, and Gemini.

• Freemium

GrabText is an advanced OCR tool that converts handwritten and printed text from images into editable formats, featuring mathematical equation recognition and ChatGPT-powered grammar correction capabilities.

• Freemium
• From 5$

19Pine is an AI-powered customer service assistant that handles calls to lower bills, cancel subscriptions, and resolve support issues, eliminating long hold times and frustrating transfers.

• Freemium
• From 25$

Coverler is an AI-powered tool that generates custom cover letters in minutes, tailored to specific job descriptions and user experience. Boost your interview chances with unique, recruiter-approved letters.

• Paid
• From 8$

TeamOut streamlines the planning and execution of corporate retreats and events, offering venue sourcing, itinerary management, and end-to-end event solutions—all on a single platform.

• Freemium
• From 150$